Advising Policies

Academic Catalog

All Sonoma State University policies are listed in the Academic Catalog.

Leave of Absence

The Leave of Absence program allows for a one- or two-semester leave of absence. Continuing students should file a Leave of Absence form with the Registrar's Office indicating the duration of leave (one or two semesters). Leave requests must be submitted to the registrar during the first two weeks of the start of the semester. Submitting a Leave of Absence form does NOT mean your classes will be dropped for you. Students are still responsible for dropping their own classes during online registration. This form requires the signature of the student's advisor.

Students who are enrolled in the university as of the end of the fourth week of instruction will automatically receive registration materials for the next term. Continuing students who withdraw from the university prior to the fourth week of instruction must file a Leave of Absence form to be eligible for enrollment in the subsequent semester. New students may not request a Leave of Absence for the first semester of enrollment at the university.

Leave of Absence form pdf

Withdrawal

The Registrar's Office maintains a list of  withdrawal deadline dates for each semester. The Registar's Office website also includes information about the impact of dropping classes or withdrawing on financial aid and directions for how to withdraw.

Academic Probation, Disqualification and Reinstatement

Academic Probation, Disqualification and Reinstatement policies

Academic Probation

An undergraduate student (or a student pursuing a second bachelor’s degree) is subject to academic probation if at any time either the student’s cumulative grade point average at Sonoma State University or cumulative grade point average in all college work attempted falls below 2.000. An undergraduate student (or a student pursuing a second bachelor’s degree) will be removed from academic probation when the student’s cumulative grade point average at Sonoma State University and cumulative grade point average in all college work attempted are both 2.000 or higher. Undergraduate students on academic probation must seek academic advising and/or attend a probation workshop. Otherwise, an advising hold will be placed on the student’s record.

Academic Disqualification and Reinstatement

An undergraduate student (or student pursuing a second bachelor’s degree) will be subject to academic disqualification if, after the student has been on probation for at least one semester, the student’s cumulative grade point average at Sonoma State University or cumulative grade point average in all college work attempted falls below the GPA indicated below for a second successive term:

Disqualification criteria

Class Level

Units Completed

SSU or Cumulative GPA

Freshman

0-29 units completed

1.50

Sophomore

30-59 units completed

1.70

Junior

60-89 units completed

1.85

Senior

90 or more units completed

1.95

Second Bachelor’s Degree

 

2.0

 

If disqualified, a student is not permitted to register for courses at SSU, except through intersession or open university with the School of Extended and International Education. The student may not apply for immediate reinstatement. While separated from SSU, a student can work toward reinstatement by following the procedures listed within the "Reinstatement Instructions, Check List and Petition" on the registrar's website.

Course Repeats

Course Repeat policy 

Grading Information

Grading system abbreviations and academic standing 

Satisfactory Academic Progress

Federal and state regulations require that students receiving financial aid have a responsibility to make satisfactory academic progress toward a degree or credential objective in order to remain eligible for financial assistance

Satisfactory Academic Progress policies and requirements

Course Waitlists

Waitlist Frequently Asked Questions for Students and Faculty